Band Booster Committees
2018-2019 COMMITTEE DESCRIPTIONS
AWARDS BANQUET
Approximate Timeframe: April-May
2018 Chair: Teresa McKenzie
Parent volunteers sell tickets to the end-of-the-year banquet, arrange for a catered meal, decorate the venue, check in guests at the event, serve food and drinks, chaperone the dance, and clean up afterward.
CHAPERONES / FIRST AID
Approximate Timeframe: Variable, Year-Round
2018 Chair: KC Rodgers
Chaperones carry the responsibility of ensuring the safety and well-being of all the students at events, from football games and marching contests in the fall to concert contests in the spring and all the parties, parades, and contests in between!
Parents that are Physicians, RNs, Paramedics, or EMTs and are needed to travel with the band to performances and events. The band first aid volunteer carries the first aid kit (including medications) and addresses first aid and medical needs that occur.
HOLIDAY PARTY
Approximate Timeframe: November-December
2018 Chair: OPEN
Volunteers plan the annual Holiday Party held following the League City Holiday Parade for all current band and color guard students and their parents. Volunteers collect donations for the party, decorate at the school while the band marches in the parade, set up and facilitate party games, and clean up after the party.
GAME & CONTEST MEALS
Approximate Timeframe: August – November
2018 Chair: Kelli Poncio
This committee arranges for game meals during marching season prior to each football game as well as other opportunities that are deemed necessary during the year. Duties include selection of food vendors, pricing, pick-up, and dispensing of meals the day of the event. This committee also purchases the snacks distributed to students after half-time at football games and during marching contests.
GRANTS & DONATIONS
Approximate Timeframe: Year-Round
2018 Chair: OPEN
This committee explores the possible grants and donations available to the Band and/or Band Booster Club and applies for those grants and donations.
HEAT CREW / FIRST AID
Approximate Timeframe: August – September
2018 Chair: Joey Barcio
Volunteers are on hand during outdoor marching rehearsals to care for students who become overheated or injured. Responsibilities include assessing the severity of illness and determining if a parent needs to be called, administering liquids, applying cooling cloths, minor first aid, administering medications as indicated on the student’s medical consent form, documenting all aid administered, and/or contacting the athletic trainers for more serious injuries.
Parents that are Physicians, RNs, Paramedics, or EMTs and are needed to join the Heat Crew to address first aid and medical needs that occur.
ICE CREAM SOCIAL (clarinets)
Approximate Timeframe: TBD
2018 Chair: KC Rodgers
The clarinets won a competition during last year’s Holiday Party by collecting the most donations for people in need. The committee chair will coordinate with the clarinet leader and booster club president to set a date for the clarinets to have their party. The committee will then plan and facilitate the event including purchasing the ice cream and all the trappings.
HOMECOMING CARNIVAL
Approximate Timeframe: September – October
2018 Chair: OPEN
The committee chair will work with the booster club board of directors and student leaders to determine what kind of booth the band will run at the annual homecoming carnival. Once a determination has been made, the idea is submitted to CSHS administrators for approval. Volunteers then make the required arrangements for materials, build (if needed), set up, and run the booth.
HOSPITALITY
Approximate Timeframe: Variable, Year-Round
2018 Chair: OPEN
This committee provides treats at various functions such as concerts, trips, band camps, and other band socials as necessary. This committee also provides information to the intermediate school band programs and welcomes incoming freshmen.
MARCHING CONTESTS
Approximate Timeframe: October 13 & 27; March TBD
The Clear Springs Band will be providing parent volunteers to serve as time keepers and monitors to help move bands from one area to another at marching contests hosted at CCISD Challenger Columbia Stadium as well as a Drumline Competition hosted at Clear Springs in March.
PANCAKE BREAKFAST
Approximate Timeframe: TBD
2018 Chair: OPEN
The chairperson will coordinate with the booster club board of directors to set the date and location of this fundraiser. Volunteers help to make the arrangements and advertise the event as well as hands-on help on the day of the breakfast.
PHOTOGRAPHY / VIDEOGRAPHY
Approximate Timeframe: Year-Round
2018 Chair: Rodney Dunklee
The chair of this committee arranges for the collection of photos from throughout the year and compiles them into a digital photo album (yearbook) to be offered for purchase to students and parents at the end of the year.
Photographers are needed at ALL events to document all the awesomeness that occurs. Photos should be submitted as directed by the chair to be included on the band website, Facebook/Twitter pages, and digital yearbook.
PROPS
Approximate Timeframe: August – November
2018 Chair: Chris Hopkins
Props are used during the marching show to add visual interest to the overall presentation. Props are designed with input from the directors and built by volunteers. Carpentry, metalworking, and mechanical skills are a plus but not necessary. Other tasks may include painting, upholstering, detail crafting, sanding, and problem solving.
All skill levels welcome!
ROADIE CREW
Approximate Timeframe: Variable, Year-Round
2018 Chair: Colton Schultz
Roadies are responsible for hauling, lifting, loading, and unloading equipment and props as necessary at football games and various competitions throughout the year.
SENIOR BREAKFAST
Approximate Timeframe: Fall TBD
2018 Chair: OPEN
Seniors are “chauffeured” to breakfast to celebrate their final year of band together. Parent volunteers are needed to drive the students to and from breakfast. The chairperson will coordinate with the booster club board of directors to set the date and time of the event and to get the names of participating seniors. The chairperson may also make arrangements with the venue and coordinate drivers or they may delegate other committee members to help with these and other necessary tasks.
SPAGHETTI DINNER
Approximate Timeframe: December?
2018 Chair: OPEN
A Spaghetti Dinner Fundraiser is arranged to coincide with a band concert or other band event. A homemade dessert contest adds interest and an opportunity for participants to win prizes. Volunteers will sell dinner tickets, check in guests, arrange for donations and preparation of food, decorate tables, serve dinner, check in desserts for the contest, arrange judges, award prizes, and clean-up on the day of the event.
SPIRIT TEAM
Approximate Timeframe: Year-Round
2018 Chair: Toni Cullins
This committee arranges the sale of spirit items such as car decals, yard signs, chaperone shirts, ornaments, and other appropriate items. Responsibilities include selecting vendors, arranging payment with the board of directors, setting up booths (a table) to sell items at all home band events and football games, distributing items purchased by band members.
TASTE OF THE TOWN & SILENT AUCTION
Approximate Timeframe: August – March
2018 Chair: Emily Horn
Taste of the Town is a family-oriented, community event during which local restaurants will showcase their signature dishes for guests to sample. Volunteers help solicit vendors and silent auction donations, obtain required permits, sell tickets, check in guests, set up and decorate the cafeteria, and clean up after the event.
The Silent Auction chair will spearhead the collection of donated items and coordinate volunteers as they assemble baskets and run the silent auction table on the night of Taste of the Town.
TEAM BUILDING
Approximate Timeframe: Year-Round
2018 Chair: OPEN
This committee arranges fellowship activities for band members, decorates the band hall and fine arts wing before contests, and arranges for other activities to enhance social relations and morale among all band students.
UNIFORMS
Approximate Timeframe: Year-Round
2018 Chair: Lani Garcia
Committee members issue properly fitting marching and concert uniforms to students, alter marching uniforms when issued and again at games and contests as needed, clean uniforms, collect uniforms at the end of the year, and take inventory for the directors.
WEBSITE
Approximate Timeframe: Year-Round
2018 Chair: India Allen
This committee works with the VP of Communications to design, maintain, and implement timely updates to the band website, and posts relevant articles and events to Facebook and Twitter.