Game Meal Selection

Due Monday, August 25th

By now all game meal payments should be complete.  Any late payments that were dropped in the band hall safe may not have been entered in CHARMS yet, they will be entered by the end of the day on Friday August 22nd.  Please remit payment ASAP or students will not receive a meal for the 1st football game.  Please note that full payment will still be required even if games are missed due to lack of payment.

Click here and complete the following Google form by Monday, August 25th to select your game meals.  If you do not complete this form by Monday, August 25th you will be given the first item listed.  For additional cost, you may get a 2nd entree for $5 and cost will be added to CHARMS.

Chaperones that wish to purchase game meal(s) may do so on a week-by-week basis.  Please click here to make your meal selection. Only fill out the games you know that you will be chaperoning; leave other games blank.  If you are not sure when you will be chaperoning then you may fill out the form for only the current week’s game and fill out other games later.  The cost will be $10 and will be added their child’s CHARMS account.

Due Monday, August 25th

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Band Update & Reminders 7/30/14

We have had a great start to the 2014-15 season learning (and re-learning) how to march.  Thank you to everyone who took care of getting all of the forms signed and turned in on time.  This will be very helpful as we get closer to the start of school.  Here are a few announcements and reminders as we move into August.

  1. The next trip payment is due this Friday.  $200 for students and $150 for chaperones.
  2. The Meal Plan payment is also due this Friday.  Remember the $150 payment is required for everyone.  The only exceptions are for those who have already visited with Mr. Williams.  We are working on the final details of our Meal Plan.  Information will be forthcoming in the next few weeks.
  3. Be sure to download and print the stand tunes addendum and add them to your flip folder.  These are the tunes we will be performing for the Silverados this year.
  4. Students should have already downloaded the fundamental book and added them to a three-ring binder.  You should be able to find good back to school deals on the binders.  If you want to put them in sheet protectors, that is ok but it is not required.
  5. Everyone should have already received their Equipment Night items with the exception of the shoes.  The shoe shipment was delayed; however, they are now in and will be distributed to the students after rehearsal on Friday.

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CHARMS Financial Statement Demystified

The CHARMS financial statement is an incredibly useful tool for both students/parents and directors.  This statement gives students/parents a snapshot of exactly what has been paid and what has yet to be paid.  It includes trips, equipment, uniforms, game meals, band dues, etc….

The statement consists of the trip ledger balance, the fixed payments due, the fundraising balance, and the miscellaneous balance, which are summarized at the top of the financial statement.  We will occasionally email this statement, however, for your convenience it is accessible online 24/7 through CHARMS.  For directions on how to access this statement, scroll to the bottom of this page or click here.

Quick Links:

Click the links below to skip ahead to the section that interests you or simply keep reading to read about all of the sections.

Trip Ledger Balance:

The trip ledger balance will list any trips you will be attending and show each payment you have made and show how much you have left to pay.  You may make an online payment with paypal by clicking on the button labeled “make trip payment” or you may make a trip payment by bringing cash, money order, or cashiers check to Mr. Brown.  Personal checks are not accepted.

If you are not planning on attending any trips and a trip is still listed for you in the trip ledger, it is likely that you have not turned in the trip Letter of Intent indicating that you will not be going on the trip.  For more information on the Letter of Intent and our 2015 Orlando Trip click here.

Fixed Payments Due:

This section will show equipment and uniform purchases, band dues, and game meals.  The due date for each item is listed to the right of each item.

You may make an online payment with paypal by clicking on the button labeled “pay fixed payments” or you may make a fixed payment by bringing cash, money order, or cashiers check to Mr. Brown.  Personal checks are not accepted.  For more information about equipment and uniform purchases read the Equipment Night articles by clicking here and here.  You can also find more information about equipment, band dues, and game meals by reading the Parent Survival Guide in CHARMS.

Fundraising Balance:

IRS rules and CCISD policy does not allow us to have individual fundraising accounts, which means that any amount that an individual fundraises cannot be applied to that individual.  Instead, the amount that an individual fundraises must go into the general fund and benefit everyone.

However, the fundraising balance section of the financial statement is used to track how much each student has fundraised for informational purposes only.  Any amount shown here cannot, per IRS rules and CCISD policy, have any effect on any other portion of the financial statement.

For more information on fundraising visit our fundraising page by clicking here or by clicking the fundraising link in the left sidebar.

Miscellaneous Balance:

As the name suggests, this area is used for any miscellaneous items or costs.  E.g., if a student loses a required equipment item and needs to purchase a new one in the middle of marching season, the item will be listed here.  This section may also include sales tax and shipping for equipment and uniform purchases if they were not purchased on June 3, our tax free day.  If you paid for your equipment and uniform items on June 3 there will not be any sales tax or shipping charges.  There is never any sales tax on band dues or game meals.

Also, CHARMS does not allow a single online payment to be made to multiple sections at the same time, e.g., making a trip payment and paying your game meals at the same time.  To work around this, make a single payment in the miscellaneous ledger and once completed click the “request transfer” tab at the top of the financial statement page and make a request for the payment to be applied to specific areas and items.

You may make an online payment with paypal by clicking on the button labeled “make miscellaneous payment” or you may make a miscellaneous payment by bringing cash, money order, or cashiers check to Mr. Brown.  Personal checks are not accepted.

How to access the CHARMS financial statement:
  1. Click here or the CHARMS link at the top of the page.
  2. Enter your student area password (this will initially be your CCISD student ID)
  3. Click the “finances” icon

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